What is an Event QR Code?
An Event QR Code contains calendar event information (title, date, time, location, description, reminders). When scanned, it adds the event directly to the user's calendar app with all details pre-filled. Perfect for meetings, conferences, webinars, parties, appointments, and any scheduled event you want people to save.
Why Use Event QR Codes?
One-Tap Save
Users can add your event to their calendar instantly - no manual entry of dates, times, or locations required.
Automatic Reminders
Include reminder alerts so attendees never miss your event. Set custom alert times before the event.
Increase Attendance
Make it easy for people to save your event, reducing the chance they'll forget about it. Improve event turnout.
Universal Compatibility
Works with all major calendar apps (Google Calendar, Apple Calendar, Outlook) across all devices.
How to Use Event QR Codes
- Enter Event Details: Fill in event name, start date/time, end date/time (optional), location, description, and timezone.
- Add Reminders: Set up to two reminder alerts (e.g., 1 day before, 1 hour before) to help attendees remember your event.
- Include Additional Info: Add event URL (registration link, website), notes, and location details for complete information.
- Customize & Share: Style your QR code, then print on event flyers, tickets, emails, or display at event venues.
Frequently Asked Questions
Yes! Event QR codes work with Google Calendar, Apple Calendar, Outlook, and most other calendar applications. The QR code uses standard calendar file format (vCalendar/iCalendar) that's universally supported.
Yes! When users scan the QR code, the event opens in their calendar app with all details pre-filled. They can edit any field (date, time, location, etc.) before saving it to their calendar.
Yes! Event QR codes support timezone selection. This is crucial for events that span multiple timezones or for virtual events. The calendar app will convert the time to the user's local timezone.
You can set up to two reminder alerts for each event. Common combinations include: 1 day before + 1 hour before, or 1 week before + 1 day before. Choose times that help attendees prepare for your event.
Yes! You can include a URL field in your Event QR code. Add your registration link, event website, or ticket purchase page. When users save the event, they'll have the link available in the event details.
Event QR codes create single events. For recurring events, users can manually set the recurrence pattern after saving the event to their calendar, or create separate QR codes for each occurrence.
Yes! If you're logged in, you can edit saved Event QR codes and update any details. However, if people have already saved the event to their calendars, they won't automatically receive updates - you'll need to share the new QR code.
Display Event QR codes on: event flyers, promotional materials, email invitations, social media posts, event websites, conference badges, ticket stubs, and at event registration desks.
Yes! For virtual events, include the meeting link (Zoom, Google Meet, etc.) in the URL field and add "Online" or "Virtual Event" in the location field. Users will save the event with all connection details.
The QR code can be scanned offline, but adding the event to calendar apps typically requires an internet connection to sync with cloud calendars. The event will be saved locally if offline.
